Fuel farms · Hydrant systems · Into-plane fuelling · Refueller fleets
The fuel is on spec. Proving it always was is a different job.
A fuel facility runs three separate quality-control schedules at once — the farm, the hydrant system and every vehicle — and the airport's certificate holder inspects you against them every three consecutive calendar months, whether the records are ready or not.
What ASIP saves you
Saves time
Three schedules, each with its own daily, monthly, quarterly and annual tiers, is a dozen intervals running at once across a farm, a pit and a fleet. Held together, "what is due today" has one answer. Held as forms, it has a dozen, and somebody works them out every morning.
Saves money
Replacing a filter element because nobody can show when the last one went in is replacing it early. Holding a tank out of service because last year's floor inspection cannot be produced is capacity you pay for and cannot use. Neither of those is a safety cost, and both come out of the same budget.
Saves effort
Your airport's certificate holder inspects your facilities every three consecutive calendar months, and once a year asks you to confirm in writing that your fuelling training is current — against a recurrence clock that runs every twenty-four months, not every twelve. Three intervals, no two of them the same length, and none of them needing a person to hold it in their head.
Catches it earlier
A filter membrane is rated acceptable or it is not, and read one month at a time it is nearly always acceptable. Read as a year of them against the same vessel, a membrane getting steadily darker is a filter telling you something well before the month it finally fails a test.
What you get on day one
- Your licensed Spec 103 template pack held as three separate schedules — fuel facility, hydrant system and every fuelling vehicle — with each tier's next-due date sitting on the asset itself: this cable, this hose, this pit, this vessel
- Fuel receipt records, including the samples drawn at the beginning, mid-point and end of a delivery downstream of receiving filtration, against the certification the product arrived with
- Filter membrane and free-water results downstream of every filter/separator vessel, with the rated membrane kept on the record and the change-out criterion that retired each element named
- The twelve-month tank floor inspection and the annual filter-vessel internal, with the permit-required confined-space entry the first of those triggers planned as a permit and not as a task
- The evidence pack for your airport's three-monthly tenant fuelling inspection, and the written confirmation of fuelling training it asks for once a year against a twenty-four-month recurrence (§139.321)
- Hazard, spill and near-miss reporting from the farm, the pit and the truck — each under a named account, because the person who saw it is usually working on their own
- OSHA 300, 301 and 300A across every fuel facility you operate
Everyone says AI. Here is ours.
Four things it does, and one thing it is never allowed to do.
- Two models, not one
- One drafts. A second, different model checks it before you see it. A model marking its own homework is the weakest possible safeguard.
- It cites, or it stops
- Answers come from your own documents and name the source. No source, no answer — it says so rather than inventing something that sounds right.
- You can argue with the score
- Expected against observed, with every input listed. Not a number between one and a hundred that nobody on your team could defend to an auditor.
- A person always decides
- It never closes an action, decides recordability, or signs anything off. It drafts. You decide.
Where the line is
ATA Specification 103 is A4A's — the airlines' own standard for jet fuel quality control at airports — and its front matter says plainly that A4A does not mandate its use. ASIP ships no Spec 103, EI or JIG content and no sample templates: you hold the licence, you supply the pack, and ASIP holds the records it produces. So there is no ATA 103 certification here, for software or for anybody else; a recorded check is evidence it was done on schedule rather than a sign-off; and the schedule ASIP runs against is the one in your pack, at the numeric limits your own revision carries rather than any we have published. NFPA 407 is a consensus fire-safety standard, enforceable where your authority having jurisdiction adopts it, and its own scope says it must not be used as the sole standard for a fuel facility because it does not address fuel quality or environmental protection. On bonding it is worth being exact: NFPA 407 requires the equipment and the aircraft to be bonded, and does not permit grounding for the sole purpose of aircraft fuelling — so bonding is what ASIP records. Identification marking runs to EI 1542, published by the Energy Institute; API stopped maintaining that document in 2010. 14 CFR 139.321 puts the three-monthly inspection of your facilities, and the collection of your annual training confirmation, on the airport's certificate holder rather than on you — ASIP holds your side of it, and only where you operate at a Part 139 airport in the first place. Environmental protection is 40 CFR Part 112, which a fuel farm sits far above the threshold of, and a spill record is not a Plan: that Plan carries a licensed engineer's seal. Tank entry is 29 CFR 1910.146, and the permit is yours.
You can see the price before you call us.
Every other platform in this market makes you book a demo to find out what it costs. Our calculator returns your figure from your headcount, your sites and your industry. Every module that applies to fuel storage m&o is included, there is no per-user fee, and onboarding, data migration and support are part of the number.